IN THE GOVERNMENT OF KENYA

Gender Mainstreaming Tool

Measuring performance on gender mainstreaming indicators for MDAs — 2025/2026

Gender Mainstreaming

A strategy for embedding equality in all policies, programmes, and systems

What is Gender Mainstreaming?

Gender Mainstreaming is the process of assessing the implications for women, men, boys and girls of any planned action, including legislation, policies or programmes, in any area and at all levels. It is a strategy for making the concerns and experiences of all an integral part of the design, implementation, monitoring and evaluation of policies and programmes in all political, economic and societal spheres, so that women, men, boys and girls benefit equally, and inequality is not perpetuated.

The ultimate goal of mainstreaming is to achieve gender equality.

Policy and Legal Context

Gender mainstreaming in public sector institutions will ensure the integration of the principles of equality and inclusion in the workforce, institutional policies and programs in compliance with Constitutional, statutory and international obligations of the State.

Constitution of Kenya

Foundational constitutional commitments to gender equality and empowerment of all citizens.

Kenya Vision 2030 — Fourth MTP

Third Medium Term Plan commitments for gender equality and women's empowerment.

Regional & International Commitments

Obligations under regional and international frameworks on gender equality and empowerment of women.

MDA Required Activities

Ministries, Departments and Agencies (MDAs) will be expected to undertake the following activities:

Gender and Equality Information Management Systems

Set up and operationalize a Gender Management System within the institution.

Institutional policies:

Presence of required policies (e.g. on mainstreaming issues of gender, PWDs,other Special Interest Groups, and gender-based violence (GBV)) with program interventions which must be outlined in MDAs’ Annual Work Plans (AWPs) to assesses the extent to which policies have been translated into actions

Capacity Building on Gender

Undertake training and sensitization of employees on gender equality issues and non-discrimination

Submit Biannual Reports

Submit duly signed reports by an Authorized Officer to the National Gender and Equality Commission with a copy to the State Department for Gender and Affirmative Action attaching relevant together with relevant verifiable evidence through appropriate communication channels.

The Commission is mandated to receive and evaluate annual reports on progress made by public institutions and other sectors in compliance with constitutional and statutory requirements on the implementation of the principles of equality and freedom from discrimination in line with Section 8 (j) of the National Gender and Equality Commission Act, CAP 7K. The respective government entities will be issued with an advisory accompanied by a certificate of compliance after the reporting period.

Performance Scoring Indicators — 2025/2026

Measuring performance on the Gender Mainstreaming Indicators as per the reporting tool:

Work Plan

10%

Budget

GM Committee

10%

GM Policy

20%

Policy Implementation

15%

Disaggregated Data

10%

GBV Policy

20%

GBV Implementation

Biannual Reports

100%

Total Score

#	Indicator (Reporting Tool)	Key Performance Indicator	Variables	Weight
1	Were gender mainstreaming activities included in the annual work plan?	Institutional work plan with GBV and gender mainstreaming actions/activities included	Work plan	5%
2	State the amount allocated for Gender Mainstreaming, GBV Prevention and Response, and Inclusion at Workplace in the FY 2025/2026 budget.	Allocation of a budget for Gender mainstreaming, GBV programming and inclusion in the financial year work plan	Budget	10%
3	Does your institution have a Gender Mainstreaming Committee / Disability Mainstreaming Unit in place?	Have in place a Gender Mainstreaming Committee / Disability Mainstreaming Unit	Formal mechanisms established	5%
4	Does your institution have a Gender Mainstreaming Policy aligned to the National Policy on Gender and Development, 2019?	Developing / Reviewing / Have in place a gender mainstreaming policy	Gender Mainstreaming Policy	10%
5	Did your institution implement the Gender Mainstreaming Policy in (4) above?	Each implementation of the Gender Mainstreaming policy equals 5%, up to a maximum of 20%	Activities derived from the policies	20%
6	Disaggregation of data on all employees as guided in the reporting tool — checking the two-thirds gender principle, disability mainstreaming & general inclusivity	Complete disaggregation of data (5%) Compliance with the 2/3 gender rule (5%) Compliance with at least 5% employment of PWDs (5%)	Disaggregated data by: Sex, Disability, Minority & Marginalised, Age	15%
7	Does your institution have a workplace policy on Gender Based Violence (GBV) in line with relevant national policies and laws?	Developing / Reviewing / Have in place a workplace policy on Gender Based Violence	Workplace policy on GBV	10%
8	Did your institution implement the workplace policy on Gender Based Violence in (7) above?	Each implementation of the workplace GBV policy equals 5%, up to a maximum of 20%	Activities derived from the policy	20%
9	Submission of Biannual reports using the prescribed format to the National Gender and Equality Commission with a copy to the State Department for Gender and Affirmative Action 1st half: by 15th January 2026 \| 2nd half: by 15th July 2026	Submission of first biannual report in prescribed format (2.5%) Submission of second biannual report in prescribed format (2.5%)	Biannual report using the reporting template, observing timelines	5%
Total Score				100%